Privacy Policy

This Privacy Policy explains how PlotPacer ('we', 'us', 'our') collects, uses, and protects information about you when you use our self-build project management platform at plotpacer.ie (the 'Service').

PlotPacer is operated by Michael Maloney, based in Ireland.

PlotPacer is the data controller of your personal data for the purposes of applicable data protection law.

By using the Service, you agree to the practices described in this policy.

1. Information We Collect

1.1 Information you provide directly

• Account details: your name and email address when you register
• Project data: tasks, dates, costs, budget items, drawdown records, and documents you upload
• Payment information: processed by Stripe. We do not store your card details — Stripe handles all payment data under their own privacy policy

1.2 Information collected automatically

• Usage data: pages visited, features used, and interactions within the Service
• Technical data: browser type, device type, IP address, and session information
• Cookies: session cookies required for login. We may use cookies to measure how features and sponsored content perform — see Section 6

2. How We Use Your Information

We collect only the data necessary to provide and improve the Service.

We use the information we collect to:

• Provide and operate the Service
• Process your subscription payments through Stripe
• Send you account-related emails (trial status, subscription confirmation, important updates)
• Display sponsored content and supplier promotions within the Service relevant to your build stage (see Section 5)
• Measure the performance of sponsored content using aggregated, anonymised data
• Improve the Service based on how it is used
• Respond to support requests

We do not sell your personal data to third parties. We do not share your individual project data with advertisers — sponsors receive only aggregated, anonymised performance metrics.

3. Legal Basis for Processing (GDPR)

We process your personal data under the following legal bases:

• Contract performance: to provide the Service you have subscribed to
• Legitimate interests: to operate, improve, and secure the Service; to send essential service communications such as account and billing notifications; and to display relevant sponsored content to users
• Consent: where required for non-essential cookies or personalised advertising — you will be asked separately
• Legal obligation: where required by Irish or EU law

4. Data Sharing

We share data only with the following third parties:

Stripe

Payment processing. Stripe receives your payment information and subscription status. Stripe is PCI-DSS compliant. Their privacy policy is available at https://stripe.com/ie/privacy

Hosting and infrastructure

Your data is stored on servers hosted within the European Economic Area (EEA) using encrypted connections and storage.

Sponsors and advertisers

PlotPacer may display sponsored content from building suppliers and related businesses within the platform. We do not share your name, email address, or individual project data with sponsors. Sponsors receive only anonymised, aggregated metrics. No personally identifiable information is passed to advertisers.

Other service providers

We may use trusted third-party service providers (data processors) to support the operation of the Service, including hosting, analytics, and email delivery. These providers process data on our behalf under appropriate data protection agreements and are not permitted to use your data for their own purposes.

International transfers

Where data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission, to protect your personal data.

5. Sponsored Content and Advertising

PlotPacer may show sponsored content — such as supplier recommendations, product placements, or promoted services — within the platform. This content is clearly labelled as 'Sponsored'.

How sponsored content works:

• Sponsors pay to have their products or services shown to users at relevant stages of a build
• Relevance is based on your current build phase and task progress — not on personal profiling or behavioural tracking
• Your individual identity and project data are never shared with sponsors
• Sponsors do not influence, control, or have access to your project data

Sponsored content forms part of the Service offering. If this changes in future, we will update this policy and provide appropriate controls where required by law.

6. Cookies

We use cookies and similar technologies in accordance with applicable law. Non-essential cookies are only set where you have provided consent.

Strictly necessary cookies

Session cookies required for login and basic app functionality. These cannot be disabled without breaking the Service.

Performance cookies

We may use cookies to measure how features and sponsored content perform. This data is used in aggregate and is not linked to your personal identity. We will ask for your consent before setting any non-essential cookies.

You can manage cookie preferences in your browser settings. Disabling strictly necessary cookies will prevent the Service from functioning.

7. Data Retention

• Active account data is retained for the duration of your subscription
• If your trial expires without subscribing, your data is retained for 30 days then deleted
• If you cancel your subscription, your data is retained for 30 days then deleted
• You can request immediate deletion at any time (see Section 8)

When your data is deleted, it is permanently removed from our active systems and is not recoverable.

We may retain certain data for longer where required to comply with legal obligations, resolve disputes, or enforce our agreements.

8. Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the following rights:

• Access: request a copy of the personal data we hold about you
• Rectification: ask us to correct inaccurate data
• Erasure: request deletion of your account and all associated data
• Portability: request your project data in a commonly used, machine-readable format
• Objection: object to processing based on legitimate interests, including display of sponsored content
• Withdraw consent: where processing is based on consent, you may withdraw it at any time without affecting prior processing

To exercise any of these rights, email: hello@plotpacer.ie

We will respond within 30 days. You also have the right to lodge a complaint with the Data Protection Commission (Ireland) at dataprotection.ie.

9. Security

We implement reasonable technical and organisational measures to protect your data, including but not limited to:

• HTTPS encryption on all connections
• Hashed passwords (never stored in plain text)
• Session management with secure cookie flags
• Regular security reviews of the codebase

No method of transmission over the internet is 100% secure and we cannot guarantee absolute security. In the event of a data breach that is likely to affect your rights and freedoms, we will notify you and the Data Protection Commission as required by law.

10. Children

PlotPacer is not directed at children under 16. We do not knowingly collect personal data from anyone under 16. If you believe we have collected such data, contact us immediately at hello@plotpacer.ie.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify registered users of material changes by email. The 'last updated' date at the top of this page reflects the most recent revision. Continued use of the Service after changes constitutes acceptance of the updated policy.

12. Contact

For any questions about this Privacy Policy or how we handle your data:

Michael Maloney

PlotPacer

Ireland

hello@plotpacer.ie

We aim to respond to all enquiries within a reasonable timeframe.